What You Will Do:
- Manages the President’s calendar and contacts and appropriately prioritizes schedules and appointments to maximize efficiency.
- Prepares documents and presentation materials to ensures President is prepared for all meetings and calls.
- Plans travel arrangements to fit within the President’s schedule most effectively.
- Tracks and manages the President’s monthly expense submissions and payment process.
- Coordinates monthly and quarterly reporting as requested, updating information timely and accurately.
- Ensures all work is done on time and to a high-quality standard.
- Plan and support the execution of Agency Owner Meetings, Summit Meetings, Council Meetings, Podcasts and Conventions.
- Provides in-office, hands-on support welcoming and directing visitors, new hires, deliveries, etc.
- Exercises discretion and maintains confidentiality.
- Handles other duties as assigned (miscellaneous office tasks, support tasks, etc.) including:
o Ensure a neat and organized appearance of conference room and reception areas.
o Supports event planning and engagement events when necessary.
o Welcomes and supports new hires through IT set up and onboarding process.
What You Can Bring:
- High school diploma High or GED equivalent.
- Some college or post-secondary education preferred.
- 5 – 10 years Secretarial/Administrative experience.
- Prior experience supporting senior leadership that includes managing their Outlook calendars.
- Intermediate to advanced Microsoft Office skills with proficiency in Word, Excel, Outlook and PowerPoint.
- Strong verbal and written communication skills.
- Exemplary planning and time management skills.
- Proven ability to maintain confidentiality and professionalism.
- Experience with coordinating travel and expense reconciliation.
- Excellent attention to detail and executes responsibilities with a sense of urgency and follow-through.
- Works independently and creatively with strong organizational and task management skills.
- Proven experience in meeting deadlines and managing multiple priorities.
- Owns the in-office presence of Liberty National Division, being a resource for visitors, new hires, IT, and others.
- Ability to identify, analyze, and solve problems with practical solutions and present ideas effectively.
- Enjoys working in partnership with others.
- Ability to effectively relay messages or instructions to others with effective listening and communication skills to ensure proper execution of assignments.
- Positive attitude, resourceful, and an honest and direct communicator.
- Strong technical, analytical, and communication skills, both written and verbal, with excellent grammar and writing skills.
- Must be highly organized, self-motivated and disciplined at staying on task.
- Must be flexible and able to work beyond regular business hours as needed.
- Ability to travel to various events as needed.
Applicable To All Employees of Globe Life Family of Companies:
- Reliable and predictable attendance of your assigned shift.
- Ability to work full time and/or part time based on the position specifications.
How Globe Life Will Support You:
Looking to continue your career in an environment that values your contribution and invests in your growth? We've curated a benefits package that helps to ensure that you don’t just work, but thrive at Globe Life:
- Competitive compensation designed to reflect your expertise and contribution.
- Comprehensive health, dental, and vision insurance plans because your well-being is fundamental to your performance.
- Robust life insurance benefits and retirement plans, including company-matched 401k and pension plan.
- Paid holidays and time off to support a healthy work-life balance.
- Parental leave to help our employees welcome their new additions.
- Subsidized all-in-one subscriptions to support your fitness, mindfulness, nutrition, and sleep goals.
- Company-paid counseling for assistance with mental health, stress management, and work-life balance.
- Continued education reimbursement eligibility and company-paid FLMI and ICA courses to grow your career.
- Discounted Texas Rangers tickets for a proud visit to Globe Life Field.
Opportunity awaits! Invest in your professional legacy, realize your path, and see the direct impact you can make in a workplace that celebrates and harnesses your unique talents and perspectives to their fullest potential. At Globe Life, your voice matters.
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