Job Listings

Executive Administrative Assistant (Hybrid)

3700 S. Stonebridge Dr., McKinney, Texas
Job number: 15682

Job Description:

Executive Administrative Assistant (Hybrid)

Primary Duties & Responsibilities

At Globe Life, we are committed to empowering our employees with the support and opportunities they need to succeed at every stage of their career. Our thriving and dynamic community offers ample room for professional development, increased earning potential, and a secure work environment.

We take pride in fostering a caring and innovative culture that enables us to collectively grow and overcome challenges in a connected, collaborative, and mutually respectful environment that calls us to help Make Tomorrow Better.

Role Overview:

Could you be our next Executive Administrative Assistant? Globe Life is looking for an experienced Executive Administrative Assistant to join the team!

In this role, you will be responsible for supporting the Executive Vice President (EVP), ensuring seamless management of their day-to-day operations. This dynamic position includes managing the EVP's schedule, organizing documents, and fielding information requests. Beyond coordinating travel and meetings, the assistant also arranges conference calls and warmly receives visitors.

As the first point of contact in the EVP’s office, this role is central to fostering a welcoming and professional atmosphere. The assistant will handle confidential matters with the utmost discretion and use independent judgment to navigate a varied workload efficiently. This position not only requires working autonomously but also collaborating effectively with diverse internal and external stakeholders to build strong, positive relationships across the organization.

This is a hybrid role with an onsite schedule located in McKinney, Texas (Mon-Thurs onsite, Friday WAH).

What You Will Do:

• Manages the Executive Vice President’s calendar and contacts, and appropriately prioritizes schedules and appointments to maximize efficiency.
• Prepares documents and presentation materials to ensure EVP is prepared for all meetings and calls.
• Plans any travel arrangements to fit efficiently and effectively within the EVP’s schedule.
• Tracks and manages the EVP’s monthly expense submissions and payment process.
• Coordinates any reporting, as requested, by connecting with needed resources to update information timely and accurately.
• Ensures all work is done on time and to a high-quality standard.
• Maintains an organized filing system of both paper and electronic documents.
• Provides in-office, hands-on, support by directing associated vendors, deliveries, etc. related to all executive matters.
• Greet and direct in-office visitors to appropriate personnel for all meetings; calendaring requested meeting times, as needed.
• Exercises discretion and maintains confidentiality in all matters.
• Participates in the development and implementation of administrative standards, policies, and practices.

• Handles other duties as assigned (miscellaneous office tasks, support tasks, etc.) including, but not limited to:

o Distribute mail from inter-office routing system.
o Distribute deliveries/packages received from outside sources, as appropriate.
o Ensure a neat and organized appearance of conference room and reception areas.
o Distributes faxes and assists in sending faxes when necessary.
o Supports event planning and engagement events when necessary.


What You Can Bring:

• High school diploma or GED required; some college or post-secondary education preferred. 
• Experienced in administrative roles, with a history of supporting senior leadership.
• Proficient in managing schedules and tasks using Outlook.
• Skilled at multitasking and prioritizing efficiently.
• Talented in transforming draft presentations into polished visuals.
• Strong proficiency in Microsoft Office Suite.
• Excellent verbal and written communication skills.
• Exceptional organizational and time management capabilities.
• Trusted to handle sensitive information with utmost confidentiality.
• Proficient in travel coordination and expense management.
• Detail-oriented with a commitment to urgency and follow-through.
• Independent and creative, with robust organizational and project management skills.
• Proven ability to meet tight deadlines and manage multiple priorities.
• Effective problem-solver with the ability to communicate solutions clearly.
• Team-oriented with a positive and collaborative spirit.
• Advanced technical, analytical, and communication abilities.
• Self-motivated and disciplined, maintaining focus on tasks.
• Flexible, with availability to work beyond regular hours when needed.


Applicable To All Employees of Globe Life Family of Companies:

• Reliable and predictable attendance of your assigned shift.
• Ability to work full time and/or part time based on the position specifications.


How Globe Life Will Support You:
Looking to continue your career in an environment that values your contribution and invests in your growth? We've curated a benefits package that helps to ensure that you don’t just work, but thrive at Globe Life:

• Competitive compensation designed to reflect your expertise and contribution.
• Comprehensive health, dental, and vision insurance plans because we believe that taking care of your well-being is fundamental to your performance.
• Robust life insurance benefits and retirement plans, including company-matched 401k and pension plan.
• Wellness club reimbursements and gym discounts to help you stay on top of your health.
• Paid holidays and time off to support a healthy work-life balance.
• Parental leave to help our employees welcome their new additions.
• Development training programs to enhance your skills and career progression and unlock your full potential.

Opportunity awaits! Invest in your professional legacy, realize your path, and see the direct impact you can make in a workplace that celebrates and harnesses your unique talents and perspectives to their fullest potential. At Globe Life, your voice matters.

Please note that we welcome interest from candidates with varying levels of experience; many successful candidates do not meet every single requirement. If you're excited about this role, please apply and allow our recruiters to assess your application.

Location: 3700 S. Stonebridge Dr., McKinney, Texas

Savings and Investment Plan (401K) - Eligible employees may begin participating in the plan on the first day of employment.

Pension Plan - Eligible employees who complete one year of service with the Company become participants in the Pension.* (Not available to Cleveland Employees)

Medical - Benefits are available to all eligible employees and qualified dependents the first of the month following 30 days of continuous service.

Dental** and Vision - Eligible employees and qualified dependents are able to enroll the first of the month following 30 days of continuous service.

Flexible Spending Accounts (FSA) - Our FSA has two components, Health Care and Dependent Care Accounts. These accounts allow employees to set aside a portion of their earnings on a pre-tax basis to cover out-of-pocket medical and dependent care expenses. Participation is elected on a calendar year basis and is available to all eligible employees the first of the month following the completion of 30 days of continuous service.

Health Savings Accounts (HSA) - A pre-tax Health Spending Account (HSA) is offered to those who enroll in the High Deductible Plan. It allows you to pay for health care expenses. Participation is elected on a calendar year basis and is available to all eligible employees the first of the month following the completion of 30 days of continuous service. Company contributes to HSA.

Short-Term Disability - Eligible employees may be entitled to salary continuance during periods of temporary disability. Benefits are based on employee status and years of service.*

Group Life and Long-Term Disability** - Eligible employees may elect life insurance and long-term disability coverage the first of the month following 30 days of continuous service.

Vacation and Paid Holidays - Employees are eligible for vacation upon the completion of six months of employment. In addition, the Company offers eight paid holidays.

Education Assistance - The Company supports employees who wish to continue their education to secure increased responsibility and growth within their professional careers. We offer a reimbursement program for expenses incurred through approved institutions of learning. In addition, Fellow, Life Management Institute (FLMI) and International Claim Association (ICA) program courses are offered after the completion of six months of services at no cost to the employee.

Fitness Reimbursement - Eligible employees are able to receive up to 100% reimbursement for monthly dues (employee only).

Supplemental Plans** - Cancer, Heart/Stroke, Accident.

*Please note, some benefits may vary by subsidiary. Please be sure to clarify with the Human Resources Department.
**Company paid benefit

Do I have to apply for every job that I am interested in? - Yes. Though our Talent Acquisition Team searches our database for qualified candidates, the only way to ensure that we know what position is of interest to you is if you apply for it directly.

Now that I've applied, what happens? - You will receive an immediate response from our system. Someone from our Talent Acquisition Team will review your qualifications and skills. If you're a good fit, we'll contact you to conduct an initial interview by phone, followed by assessment testing and an in person interview(s).

How do I get the contact information of the hiring manager for the job I am interested in? - It is our policy not to give contact information to external applicants. If, after you apply, it is determined that your skills and qualifications match our hiring needs, you will be contacted directly for an interview by someone on our Talent Acquisition Team.

I've been interviewed, what's next? - If selected, we'll extend a conditional offer. Then, pending a successful background check and drug screen, we'll confirm a start date.

The Whole Globe

Globe Not only is it in our name, it’s in our hearts. Our Company thrives off of diversity and has created a culture focused on inclusivity. These two components are the pillars of our foundation and the guiding principles that build our employees and leaders.

No Ceiling

SmileThe insurance industry may be traditional, but Globe Life has been, is, and always will be dedicated to building an inclusive, sustainable, and inspiring environment that does not have a ceiling on growth.